Project Management
Running the job: projects and boards, the schedule, crew and call sheets, client review, the client portal, and delivery.
ProjectsBoardScheduleCrewCall sheetsReviewClient portalDeliveryProducer assistant
Stop running your production company with ten tools and twenty tabs
The quote, the pitch, the cut and the invoice all in one place, with AI doing the legwork so you and your team have more time for the work itself.
Win
Plan
Create
Shoot
Edit
Review
Deliver & bill
The project
- Brief
- Script
- Rushes
- Client notes
- Team
- Budget
- Invoices
app.productionhub.co
Built and proven inside a working production company
On productions for BBC, Netflix and National Geographic.
Frame.ioStudioBinderPipedriveMondayDocuSignPandaDocBoordsBambooHRHarvestWorkableVimeoRunwayElevenLabsSlack
Every project, from pitch to approval
Research, concept, moodboard, script, storyboard, handle footage, generate and edit, all connected, all collaborative, all with client feedback embedded.
Brief
Research comes back with a source for each fact, so you can check it before the client does. Draft a few routes from the brief and the brand kit, and the one you pick carries into everything after it.
Script
Picture on the left, sound on the right, and the running time counted as you type. A 15-second Reel and a 60-second film get different beats, and lines from the interviews drop in with their timecode.
Shoot
Crew and call sheets for the day. After the shoot, point the hub at the cards or the drive, and the takes can be searched and played from any browser.
Cut
The client reviews on your link with no login and pins each note to the frame. The last round's notes sit beside the new cut, and their approval moves the card on the board.
Less chasing, more making
The parts of a job that usually eat the week: waiting on client feedback, building call sheets, hunting through footage, pitching, and getting paid.
Client feedback in one place, pinned to the frame
One link, no login
Send the client a link. They click the moment and type the note, or draw on the frame. Nobody has to set up an account.
Rounds side by side
The last round’s notes sit beside the new cut, so checking what changed takes one look. When the client approves, the job moves on by itself.
Straight into the edit
Notes land in Premiere and Resolve as markers, so nobody retypes them from an email. Text burnt into the picture, like a price on the end card, can be taken out as the next version.
Call sheets that fill themselves in
Crew from your own list
Book people from the crew you already use, against the shoot days in the schedule.
Filled from the job
The call sheet takes the dates, the location and the contacts already in the project, so nothing is typed twice.
Opened on their phones
The crew get a link that opens on any phone, with no app to install.
Search every interview by what was said
Searchable after the shoot
Point the hub at the drive and the takes come back transcribed, searchable and playable from any browser. Duplicates are caught first.
Your rushes stay put
Proxies and transcripts are made in the cloud. The originals stay on Drive, Dropbox or your own storage.
Paper edit to timeline
Pick the lines, put them in order, and send the paper edit to Premiere or Resolve cut to the word.
Pitch faster, with research you can check
Research you can check
Drop in the brief. Research comes back with a link for each fact, so you can check it before the client does.
From route to board
Draft a few routes from the brief and the brand kit, pick one, and it carries into the script, the storyboard and the deck. Generated frames keep the same faces and locations.
Scripts that fit the slot
Picture on the left, sound on the right, and the running time counted as you type.
Quote, sign, invoice and get paid in one flow
Signed before you book the crew
Quote from your own rate card. The agreement comes from the quote with your terms and payment stages in it, and the client signs online.
Invoices go out on time
Each stage is invoiced when it’s due and lands in Xero or QuickBooks. If the client’s late, the hub sends the reminder, politely, so you don’t have to.
See the margin while it matters
Time is logged against the job and AI is charged to it, so you can see what a job is costing while there’s still time to do something about it.
An AI producer and director on every project
Answers from your own jobs
Ask about any project and get an answer from its board, notes, transcripts and budget, with the source attached.
A producer and a director
The Producer watches what’s late, what’s at risk and the money. The Director reads a cut or a script for story and performance.
Nothing goes without a yes
They draft and suggest. Nothing is saved or sent until someone on your team approves it.
AI that gives your team time back
AI is built into each step of a project. It does the repetitive work (transcribing, research, first drafts, retyping notes, chasing invoices) so your team spends its time on the ideas. Your people make the choices and have the final say.
Research
Background on the brand and the subject, with a source for each fact, in minutes rather than an evening.
First drafts to react to
A few rough routes from the brief. Your team rewrites, combines or bins them, and the one that goes out is theirs.
Scripts from the interviews
The strongest lines found across hours of interviews and dropped into the script with their timecode.
Storyboard frames on demand
Missing frames drawn in the board’s style, with the same faces and locations, for the director to choose from or redraw.
Edit prep
Takes transcribed and searchable, the paper edit sent to the timeline cut to the word, and client notes turned into markers.
Admin
Call sheets filled from the job, invoices raised at each stage, and reminders when a client pays late. You choose which go out by themselves and which wait for your approval.
3 Layers. 32 Modules. All connected.
Creative
Making the work: research, concepts, moodboards, scripts, storyboards and decks, image, video and voice generation, footage transcripts and the paper edit.
ResearchConceptMoodboardScriptStoryboardGenerateVoiceCast & locationsFootagePaper edit to PremierePitch decksDirector assistant
Business
Running the company: the sales pipeline, quotes, agreements and e-signature, invoices and what’s owed, time, leave and payroll, hiring and appraisals.
Sales CRMQuotesAgreementsE-signatureBillingReceivablesTime & leavePayrollRecruitmentAppraisalsSocial
Across all three
Team chat with a space for each job, the AI assistants, a search bar that answers questions from your own projects, a calendar feed, an audit log, and the iPhone and Android apps.
Team chatAI assistantsAsk about any projectCalendar feedAudit logPhone app
Everything else a studio runs on
Is the pier booked for Thursday?
Yes, 04:30–09:00, permit attached to card #212.
The hub on your phone
Mentions, approvals and signatures reach you on iPhone and Android, so a sign-off doesn’t wait until you’re back at a desk.
Storyboard · 24 frames · Sam$6.40
Rooftop pickup shot · Jon$5.10
Scratch voiceover · Aisha$2.70
AI spend on this project$14.20
Sam · this month$38 of $60
Jon · this month$22 of $100
Freelancersno AI
AI costs, by project
Image, video, voice and music from the models you choose, on one bill at cost. Each generation is charged to its project, with a monthly limit for each person.
A client portal with your logo
Each client signs in to their own cuts, scripts, boards and files, and can send you files back.
Chat for every project
Each project gets its own space, next to the cuts and the call sheet. When a freelancer finishes, the history stays with the project.
Pitch decks on brand
Drafted from the brief and the client’s brand kit, finished by hand, and sent as a link or a PowerPoint.
Send and receive large files
Masters of up to 50 GB to the client, and an upload link for the files you need from them. You can see who downloaded what.
Time, leave and payroll
Leave that follows your rules, time logged against each project, overtime approved before payroll, and appraisals on schedule.
Your currency, tax and terms
Your time zone, currency, tax, spelling and terms. Your logo on client pages, and a separate brand for each label you run.
Sales CRMPipedrive, HubSpot~$120/mo
Project managementMonday, Asana~$120/mo
Client reviewFrame.io Team~$250/mo
Proposals and e-signaturePandaDoc, DocuSign~$155/mo
HR, time and payrollBambooHR, Harvest~$360/mo
RecruitmentWorkable~$170/mo
Scheduling and call sheetsStudioBinder Pro~$125/mo
StoryboardingBoords~$85/mo
AI image, video and voiceMidjourney, Runway, ElevenLabs~$340/mo
Sharing and hostingVimeo, WeTransfer~$110/mo
Eleven subscriptions, no shared data≈ $1,835/mo
ProductionHUB, Studio + BusinessClients and crew free$490/mo
Business-tier list prices in US dollars for a ten-person studio. ProductionHUB is ten seats of Studio + Business, billed annually, with AI at cost on top.
~US$22k
a year on tools that don't talk to each other
And the price is the small part. Eleven tools means typing the same client, budget and deliverable in again and again, with nobody sure which version is right. Your rushes stay where they are: Drive, Dropbox and your own drives connect straight in.
Pay for your team. Clients and crew are free.
A seat is for someone on your team, and you only pay for it in the months they use the hub. Clients, crew and suppliers never need one.
Studio
$29per seat a month, billed annually
For making the work: projects, review, call sheets, scripts, boards and footage.
- Projects, boards and the schedule
- Crew and call sheets
- Client review and the client portal
- Creative: research, concepts, moodboards, scripts, storyboards, decks, footage and generation
- The Premiere and Resolve panel
- Chat, the phone apps and the AI assistants
Studio + Business
$49per seat a month, billed annually
For running the company too: quotes, contracts, invoices, time, leave and HR.
- Sales CRM and quotes
- Agreements and e-signature
- Invoicing with Xero, payables and receivables
- Time and leave, with payroll export
- HR and appraisals
- The finance agent and the forecast
No seats for guestsClients, crew and suppliers never need a seat.
Only months in useYou only pay for a seat in months that person uses the hub.
1 TB of storage includedAI, extra storage and cloud processing at cost from prepaid credit, or bring your own AI keys.
14 days freeThe trial comes with $10 of AI credit.
Prices in US dollars, before tax. A ten-person studio on Studio + Business, billed annually, pays $490 a month, against about $1,835 for the tools it replaces.
Works with what you already use
Xeroaccounting
QuickBooksaccounting
Google Drivefiles
Dropboxfiles
Premiere Propanel
DaVinci Resolvetimelines
Slackalerts, feedback
Google Chatalerts
Microsoft Teamsalerts
Google Calendarfeed
WhatsAppfeedback
Claudeask the hub from Claude
Safe to put client work in
Where your clients’ footage is kept, who can see it, and what the AI does with it.
A person approves what the AI makes
Nothing an assistant drafts is saved to a project or sent to anyone until someone on your team looks at it and says yes.
Research shows its sources
Each finding links to the page it came from. When there’s no source, the hub says so rather than filling the gap.
Editors see their work, not the P&L
Budgets, margins and salaries stay with the people who should see them. Freelancers see only the jobs they’re on.
Your own hub
Each studio runs on its own deployment, separate from the others, and is backed up nightly, encrypted, off-site.
Your footage trains nobody’s AI
We use only AI providers that don’t keep or train on what you send, and only the models you approve. We never train on your projects.
Each client sees only their own work
Review links and portals are limited to one client, links can expire or be switched off, and an audit log records who did what.
Questions production companies ask
What is ProductionHUB?
Software for running a video production company: client review, the schedule, crew and call sheets, scripts and storyboards, footage transcripts, quotes, contracts, invoices, time and payroll, in one place, so a job keeps its brief, rushes, client notes and budget together. Listed Creative built it to run its own jobs.
Who is it for?
Video production companies, creative and content agencies, and in-house video teams who are tired of keeping a dozen subscriptions in sync. Freelancers can be given access to just the projects they work on.
Can it replace Frame.io, StudioBinder or Monday?
It covers what most studios use them for: timecoded client review and approval like Frame.io, schedules, crew and call sheets like StudioBinder, and production boards like Monday, plus quotes, e-signature, invoicing, time and payroll. You can start with one part and switch off what you don't need.
Do I have to upload all my footage?
No. The hub makes proxies and transcripts of your rushes in the cloud, so the takes can be searched and played from a browser, while the originals stay on Google Drive, Dropbox or your own storage. Cuts you send for client review are uploaded to the hub.
Do clients need an account to review?
No. Clients review on a link with your logo and no login, pin their notes to the frame and approve from there. Clients who want one can have a portal login that shows only their own productions.
Can clients send us files?
Yes. Clients send files from their portal, and anyone you give an upload link to can send files of up to 50 GB each without a login. You're told when they arrive. Going the other way, you can send masters to the client's portal or on a download link with a password and an end date, and see who downloaded them.
How does the AI handle client work?
It finds, drafts and suggests, and nothing is saved, sent or changed until someone on your team approves it. It uses only providers that don't keep or train on your prompts, and each AI job is charged to its project and the person who ran it.
How much does it cost?
Studio is $29 per seat a month billed annually, or $35 monthly. Studio + Business, which adds sales, quotes, agreements, invoicing, time, leave, payroll export and HR, is $49 per seat a month billed annually, or $59 monthly. Clients, crew and suppliers never need a seat, and you only pay for a seat in months that person uses the hub. 1 TB of storage is included. AI, extra storage and cloud processing are charged at cost from prepaid credit, and each AI cost shows against its project; or connect your own AI keys and pay the providers directly. The free trial runs 14 days and comes with $10 of AI credit.
Can I bring in what we already have?
Yes. Crew lists import from spreadsheets or contacts, schedules from a spreadsheet or a written schedule, and scripts and decks from Word, PDF and PowerPoint files.
Run your next job on it
Put a real client job through your own hub, with your logo, your rate card and your delivery specs. Early access is open now. If you’d rather see it first, Jon, who runs Listed Creative, will walk you through it.
14 days free$10 of AI creditA direct line to the people who build it